Students’ Union Bournemouth University Volunteer Expenses Policy

It is reasonable to assume that during a volunteering activity/project, expenses by the volunteer(s) may be incurred. SUBU is committed to reimbursing volunteers for reasonable expenses in accordance with the following policy guidelines:

SUBU PROJECTS

Travel expenses: Public transport expenses will be repaid in full. If the volunteer’s own car is used for travel, mileage will be repaid at 25 pence per mile for the first 50 miles of any return journey, and 15 pence per mile thereafter.

Restrictions and exceptions:

- The volunteer must prove that the cheapest form of travel available was used (eg if travel was by train, the ticket should be a standard or a cheap day return, not a first class ticket).

- For the use of the volunteer’s own car, mileage should be recorded to enable repayment. (NB if mileage is not recorded, start & finish locations will be used to estimate mileage using the AA route planner)

- Taxi fares will not be reimbursed unless by prior agreement.

Catering expenses: A budget of £3.00 per person per day will be provided to cover food for a full day’s volunteering (NB a full day = between 4 & 8 hours). If the volunteering period is over 8 hours in duration an additional £5.00 food allowance will be provided.

Miscellaneous expenses (eg promotion/marketing): These will be paid on a case-by-case basis. Prior agreement on the nature and estimated cost will be required.

NON SUBU PROJECTS

Expenses for any non SUBU project will be agreed on a case by case basis and are NOT automatically guaranteed.

Example : A member of the University or Unionstaff may have been volunteering locally with his/her travel expenses reimbursed by the recipient organisation. If the organisation can no longer pay these expenses and the individual would not be able to volunteer as a result, SUBU may agree to commit to the payment to enable the activity to continue.

FOR ALL EXPENSE CLAIMS, RECEIPTS SHOULD BE PROVIDED.

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